The herding dog club Trensau uses Velpr to organise group training, arrange trials and courses. The biggest event is a course held every year during Pentecost with 4 instructors, 4 arenas, 24 participants and a sheep each. If you don’t have sheep, the course organisation itself is similar for most dog courses across disciplines.
Velpr gives you a permanent “home” for publishing information about upcoming courses. No ads, no Facebook login or temporary and lengthy registration links. Everything is gathered in one place:
The course overview for Trensau can be found at https://velpr.online/trensau/kurs. The screenshot above shows what it looks like for an administrator, with an admin view at the top where you can quickly change publication status and the image used in the list view.
If you go to, for example, the Pentecost course at Trensau, you arrive at a dedicated course page where, as a course organiser, you can provide whatever information is needed. In addition, you can navigate to the participant list and a tab for tickets. The participant list can be set to not be published.
As a course organiser, you can set up multiple ticket groups/sub-events. For Trensau’s Pentecost course, in addition to the course itself, tickets have been set up for the gala dinner, for observers and for a waiting list. As an organiser, you can choose whether tickets apply to the dog handler, the dog or the team.
You can also define a form for extra information you want participants to fill in during registration. This could be about skill level, whether they need accommodation or similar.
A useful tip from Karoline at Trensau is that you can set up a ticket group for a waiting list. Those who didn’t get a spot can then register for the waiting list and be prioritised if someone drops out of the main course.
Courses are often expensive and the sums add up quickly. Trensau has therefore chosen to use Velpr’s invoicing module to avoid the fees from Vipps and other payment providers. Velpr can issue invoices directly or a so-called deferred payment that is not an invoice, where the idea is that you create an invoice or sales order in another system afterwards.
Other alternatives are to make registration free but inform that payment information will be sent afterwards.
If you have Vipps, Stripe, MobilePay or PayPal, these can also be used.
You can also define discounts for groups or holders of a so-called club code.
Velpr has significantly reduced the stress for Trensau, where they previously relied on back-and-forth SMS, Excel spreadsheets and the confusion and coordination delays of having different roles handling registration and payment. Now at least it’s all clear and organised :)
